Sorting and using sorting
In general the sorting tool is a very simple one to use and therefore it normally does not get that much attention. On COLLECTORBASE.net though it is much more – it is the core of your object overview. It is a powerful but still easy-to-use tool.
In this article you will find out what you can do with this tool and how you can do it.
If you want to keep an overview of a collection, one of the first things that you usually do is to sort everything into clear, manageable groups.
On COLLECTORBASE.net, you can make these groups as you like and when you need them. As you can manage more than one object type, it can make sense to have your collection shown in different ways in subgroups. For the different ways of presentation, different sorting is needed. Does this sound complicated? Yes, but it’s simply because you haven’t tried it yet. Really! It’s basically very simple and intuitive .
This leads us to the question of what sorting can do.
Adapting sorting to your needs
There are no limits. You can mix you object types and their properties as you like and as you need.
You can search within the sorting results. Simply indicate the wanted object in the searching window and all the hits will be shown automatically. This allows you to search within your search (as it were). The second search allows you look for something without having to reduce the displayed quantity again, which is a pretty useful tool!
Sorting A-Z and Z-A
You can of course simply sort the properties alphabetically or reverse-alphabetically with a mouse click or fingertip. This allows you to maintain an overview of your collection, no matter how big it is.
Close or open everything
Now, sorting can create very long lists, especially when you have a lot of items. But sometimes it’s useful to be able to open or close all of the items that have particular properties to facilitate the handling of the collection, and this is possible.
Select and deselect a single object or entire object groups
Another important and useful tool is selection and deselection. With every property and its subdivision there is a checkbox. When you click on the checkbox, the selected properties and the associated pictures will be automatically loaded in your table overview. If you remove the check mark from the box, the relevant objects will fade out. This allows you to see only the objects that you currently need. This is the same within the search, where you can make a selection within the selected objects.
Manage your sorting
To make sorting the most useful tool for you, you need to know how to do it properly. Therefore, you need to know how to use the administration within the object overview. It is here that you can manage your various sortings, searches, table settings, and the connections between these. You can reach the administration by clicking on the open book on the right hand side of the submenu.
Upon opening the administration you will find four tabs. The sorting is active and marked in green.
The sort name
The administration of the sorting is simple. On the right hand side there are the names of the saved sorting sets. It’s best to give it a name that you will understand at a glance, but if you don’t wish to there is the option for an automatic naming. If you click on the name, the sorting will be loaded in the object overview.
You can undertake three actions with the sorting and you can control these options with the three icons or with the checkbox.
As you most probably already recognized, you can directly load sorting via the object overview. You can see the various sortings in the drop down menu. Click on the sorting you want and then save the settings. If there are sortings that you do not want to use at the moment, simply leave the check box empty.
It is simple to create or change sortings. With the drag & drop function, you can select, deselect and move properties.
Here you find the three tabs “sorting”, “table” and “connection”.
So how to create a sorting? Pull the property or properties that you want to use from the left column (“select”) to the right column (“new sorting”). It’s best to imagine every property is a group of objects as, in effect, by adding that property you are adding that group of objects to what you will see.
The topmost property divides your selection of objects into the capabilities of that property. So, for example, for the “Deco Type” property it could be a wall light or book stand. For action figures it could be the series and then the collection.
The more properties you choose for the subdivision, the smaller the groups will get.
You can then make it easier to recall the sorting and give it a significant name or you can simply click on “auto fill”. In this latter case, the sorting will be named according to the chosen properties in order. Then just save it and your new sorting will be created.
In summary: how do you create a new sorting?
- In the object overview choose “create new sorting” at the top of the selection list or
- Within the sorting administration click on “create” or
- Click on the “create/change sorting” toolbar and make a new sorting.
As you can see the sorting is a powerful but uncomplicated tool.